Running a business is tough and anyone that thinks it is easy should try it. There are lots of different areas to focus on, projects to be finished and there is never enough time in the day to get it all completed. Some days you feel like you worked all day long and got absolutely nothing accomplished. During the day, there are lots of time sinks that eat up your day and you don’t even realize that it is happening. Your 12 hour day may only be 5 that is relevant directly to your business. Let’s talk about some easy ways to increase your productivity to make your business run smoothly.
1. List the Tasks: Knowing that you have a lot to do and just working on ‘stuff’ is not going to get anything accomplished in your business. You must identify your tasks by name. There must be a way for you to feel like you are making progress and by listing the items, you can erase them one step at a time.
For example let’s say that you have to create some pages for your blog. Instead of saying that you are going to “Make Pages”, write down “Make Page XYZ”, “Make Page ABC” so that you are breaking them down one at a time. This will also stop you from starting in the middle of one and losing focusing and working on another one. As you get finished with each one, scratch it off your list, feel the sense of accomplishment and move on to the next item.
2. Eliminate Distractions: This is one of the main reasons that business owners lose focus. It can be very easy, especially when you have a home office, to start working on your business and then start doing something else. You need to set aside time for only working on your business. This also means not pulling up Zappos and searching for shoes or CBS Sports to check on game stats. Keep up only the windows for the task you are on. Period.
If you are working on Facebook shut off the chat and don’t look at the newsfeed. You can do that when you are not working. Get done with what you need to do. This also means not working on home items in the middle of your workday either. It takes a lot of discipline, but it’s well worth it.
3. Take Breaks: You can’t be more productive if your eyes are crossing and you can’t think straight. Get up, stretch and drink some water.
4. Set a Timer: Give yourself one hour, maybe two, set a timer and GO! Put your head down, put the pedal to the metal and just get done as much as you can without stopping or losing focus.
5. Outsource as Much as Possible: If what you are working on is not making you money, you shouldn’t be doing it. The more that your business grows, the harder it will become for you to do all of the tasks that you did when you first started. Anything that takes you a long time or is difficult for you to do, outsource it. Your main focus is to bring new customers into your business and create new products.
Now go and work on your business!
Heather Santo is proudly an A Real Change Certified Virtual Assistant with over 15 years of customer service experience via face-to face, telephone and internet. She also spent time in corporate America as a Human Resources Manager performing generalist duties and specializing in recruiting.
She now enjoys using her talents to serve her clients and help them to operate their businesses efficiently.
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