How to Write a To-Do List Effectively and Get More Done - Heather Santo

How to Write a To-Do List Effectively and Get More Done

By Heather Santo | Organization

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How To Write a To-Do List Effectively

As a business owner, you have probably heard a million times that you need a to-do list. Whether or not you feel like making one is another story, but you’ve always been told that it will make you more productive. If that is true, why then you feel like you are never done and you never finish your list? Isn’t that the entire point of writing one? It is, but it is not effective if you do not write it correctly. Once you learn how to write a to-do list more effectively you WILL get more done and feel so much better about how much you have accomplished in your work day.

Here are some common pitfalls when writing a to-do list:

1. You have too much on it — this can be solved

2. The items are not all items that you personally need to be doing

3. You have no idea what should go on it

 

I started out getting stuck with it too, but the good thing is that a to-do list can be an effective tool. Let’s address the pitfalls

Your to-do list should only have items that MUST get done THAT day. If it absolutely cannot wait another day it goes on the list. All of the other items can dropped into 3 other categories:

1. Give to Family Members/ Outsource

2. This week

3. This quarter 

If your list is much shorter, that is a good thing! If you get done ahead of time, you can go to the list for “This Week” and start picking some items off of it. 

There are some items that you may not want to give someone else to do, but you should. If you know that someone else can empty the dishwasher or do the laundry, assign it. For you to be successful will be a family effort. You think that all these small things don’t take much time, but they do when you add them up so cut time when you can.

Same with items that you want to outsource. You certainly don’t need to hire someone full time, but if you can get some of the small excess things off your plate, you can get to those “This Week” and “This Quarter” items that probably have been sitting on your list for months. This is when your list will really shine. 

This will give you a head start on how to write your to-do list that you will finish and make you feel like you really have had a productive day!

 

Head Shot Cropped VAHeather Santo is a certified Virtual Administrative Consultant with over 15 years of customer service experience. She also spent time in corporate America as a Human Resources Manager performing generalist duties and specializing in recruiting. She now enjoys using her talents to serve her clients and help them to operate their businesses efficiently. She specializes in Aweber, Pinterest, WordPress Thesis, Gratitude Concierge Work and social media content graphic creation.

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