Are you stuck in the endless cycle of writing to do lists that never get finished. Do you put stuff on it and then just seem to push the same pile of work around, but never get to it? I used to do that to myself and all it did was make me frustrated. What was the point of a list that was so massive that I couldn’t ever finish it? What I discovered was that I was creating the list ALL WRONG! There actually is a better way to write up your to do list so that at the end of the day, you feel accomplished rather than overwhelmed.
How to Complete Your To Do List Every Time
In your work day you can only accomplish so much. You may have LOTS to do, but realistically you are not going to complete it in 24 hours. The key is to divide up your tasks into 3 to do lists, not one. That is my dirty little secret!
To Do List #1: This list is a compilation of all of the tasks that must — no matter what — be completed that day. These are the emergency items that cannot wait. Note that suddenly that list go much smaller.
To Do List #2: This list is all of the items that need to be finished in the next few days or at the very latest by the end of the week. These are items that are pressing, but you have a little bit of leeway to get them done.
To Do List #3: This list is the stuff that just seems to get pushed around and never leave. Sort of like pushing around the peas on your plate as a kid and hoping that they would just vanish. These are the items that are not pressing and don’t need to be done this week. These are the nagging items. They are the ones that rear their ugly little heads when you think that everything is done. All of these items can wait til the end of the month, or even the end of the quarter.
Here’s how to put those lists to use:
Since to do list #1 is not huge any more, you are going to complete it much faster. Once #1 is done and if you have time left, you pull the items from #2 up and start working on those. Rinse and repeat each day. Once list #2 gets all finished, then you can start pulling items from #3. Since #3 is not pressing at all, there may be weeks when you just aren’t going to get to them, and that’s OK. If you can at least do 1, that is a step in the right direction.
Writing your list out this way makes you feel more productive, accomplished and less overwhelmed!
Heather Santo is a certified Virtual Administrative Consultant with over 15 years of customer service experience. She also spent time in corporate America as a Human Resources Manager performing generalist duties and specializing in recruiting. She now enjoys using her talents to serve her clients and help them to operate their businesses efficiently. She specializes in Aweber, Pinterest, WordPress Thesis, Gratitude Concierge Work and social media content graphic creation.
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