The biggest plight of business owners is not having enough time. Some ways to alleviate all of the items on an entrepreneur’s to-do list is to share them with an administrative consultant, but that only goes so far. There are some items that only the business owner can do and those items are quite often the things that never get done.
All of the planning in the world is irrelevant if nothing ever gets started. If you write a to-do list and never scratch anything off the list, you are not doing anything but writing words. The excuse of being busy can be detrimental to someone ever getting anything done. The key is not to allot yourself a lot of time, it’s to allot a small amount and work at 110% effectiveness. This can be done though the Pomodoro Technique.
This technique was created by Francesco Cirillo. The key to it working is the same technique that is done with some workout programs. Short bursts of high intensity with a short rest. In essence it’s like HIIT training but with your to-do list!
Here’s how it work:
1. Choose a task that you want to do and write it down.
2. Take this particular task and work on it for 25 minutes. No distractions, no interruptions. Just work ONLY on this one task.
3. After the 25 minutes is over you stop and then take a 5 minute break.
Each of the 25 minute increments is called a “Pomodoro”. After you have 4 “Pomodoros” — 100 minutes of work and 3 (5 minute) breaks, your 4th break is longer and is 20-25 minutes.
Calculate your tasks based on how many of the pomodoros that you need to complete your day. This can be a great way measure out your day and give you some free time.
It’s also exciting to work directly on a goal knowing that you have a big break coming at the end.
To learn more about the Pomodoro Technique head here and watch this explanatory video.
Have you tried this technique before or something similar?
Heather Santo is a certified Virtual Administrative Consultant with over 15 years of customer service experience. She also spent time in corporate America as a Human Resources Manager performing generalist duties and specializing in recruiting. She now enjoys using her talents to serve her clients and help them to operate their businesses efficiently. She specializes in Aweber, Pinterest, WordPress Thesis, Gratitude Concierge Work and social media content graphic creation.
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